ARTIST REGISTRATION

We’re sorry, but artist registration for the Raglan Arts Weekend 2021 has now closed. 

We’ve had an incredible response and we reached our max quota in less than a week. This year, we increased our quota to 42 artists, making this our largest RAW yet, but we have to stop there as being a not-for-profit, we’re very restricted by costs. 

We’re sorry you never made it in time. Please send [email protected] an email in case of any cancellations.

 FAQ’S FOR ARTISTS AND SPONSORS

RAW FAQ’S

The Raglan Arts Weekend is an Artists’ Open Studio Weekend held since 2009. The guide and event is organised by the Raglan Community Arts Council with the help of artist volunteers. Its aim is to promote Raglan as an arts destination and to raise the profile of participating artists. It is also the launch of the Raglan Arts Guide, a year-round resource for visitors who wish to contact artists throughout the year as well as during the Arts Weekend itself. Raglan Arts Weekend is a not-for-profit event.

We have more artists: we’ve grown from 37 to 42. (Our funding determines the amount of artists who can sign up).

This year, all artists will be required to be open until 5pm (last year, you could choose to close at 3pm). This is to simplify things for our visitors. We also found that at the more popular studios that closed at 3pm, visitors would arrive anyway after this time. You can still choose to be closed on Monday if you wish, but Saturday and Sunday from 10am until 5pm is compulsory.

We will have a theme for the Preview Exhibition this year again. It helped differentiate us in our funding applications as funders like to see opportunities where artists are encouraged to think how they communicate. This year, our theme for our Preview Exhibition is:

…And Then We Paused

Reflections of a Covid World

No one can dispute the impact that Covid has had on our world and on us as individuals. It’s a theme that would also attract those art buyers who are seeking pieces that reflect this period of our lives.

All artists, in all media, who live, work or have a close family link in the Whaingaroa catchment area (so anywhere West of the ‘divvy’ or ‘’deviation’ – if you’re unsure please contact us to discuss it). We are encouraging Arts as opposed to Arts ‘n Crafts to maintain the authenticity of our event.

We have a limit of 42 artists for RAW 2021 due to costs so please ensure you register as soon as possible.

No. You can host it in your studio, your house or a friend’s home, or you can hire one of the many spaces around Raglan. Last year, our artists used spaces including the Nau Mai Business Park, the Supper Room, St Peter’s Church Hall and Community House.

You can reserve an area at the Old School Arts Centre where our Preview Exhibition will be held but there could be limitations due to a Food Market which will be held on the Saturday and Sunday. Please contact Nicky to discuss. Please note you are required to have a studio for all three days. This cost is usually $45 (incl. GST) per artist for the whole 3 day period TBC.

The registration fee is $201 (incl. GST) per artist. There is an Early Bird discounted registration fee of $181 until 20th April 2021. Then the fee reverts back to $201 until registration closes on the 10th May 2021. Should we reach our limit of 42 artists, we will close registration when this happens.

The fee includes a donation of $41 towards staffing the gallery during the Preview Exhibition. As an alternative, you can volunteer for staffing the gallery for one morning or afternoon shift of 4 hours each. When you volunteer, the donation of $41 you pay now will be refunded.

 

Please note that there is a $5 processing fee for payment online by credit or debit card.

We are encouraging each artist to register. You then get your own photograph of a representative artwork in the brochure, and your own listing on the web site. It also then shows multiple artists at one location on the brochure map, which visitors are drawn to. Most importantly, if every artist pays their way, it means we can grow the RAW event. We really need registration fees to help us run the event as we are not-for-profit and we have to raise all the sponsorship money ourselves, from knocking on doors in town to applying for various grants. Depending on the number of grouped artists this year, we could look at a different option next year. Talk to us if you have ideas.

Yes please, we would love to talk to you about what works best. It’s important to note that the brochure – called ‘The Raglan Arts Guide’ is far more than a map for RAW – it is a year-round resource to Arts in Raglan. We print 5000 to 6000 copies and they are distributed all around North Island to i-sites, art galleries, design stores, framers, appropriate coffee shops etc. We believe it’s an ideal opportunity to position your gallery or store. We also have our website.

To be in this brochure, we have a range of sponsorship and advertising options to suit all budgets, ranging from $200 to $1000. We’re also looking for other types of sponsors, for example for our artist signage.

For example, a 6 line text listing in our ‘Village Walk’ section of our map is $200 plus GST. Or a business card size listing in colour and with your own design/information costs $350 plus GST. Some Galleries decide to have a separate listing on the Arts Trail map along with other individual artists, in addition to the above specialist category listing. It’s about the multiple touch points for visitors to notice your brand.

Complete and sign the registration form online and pay the registration fee of $181 (inc GST) Early Bird price, or $201 incl. GST Standard Price. There is a $5 processing fee for payment too. Payment details are on our online registration form. Registration closes 20 May 2021 unless we receive our limit on art participants which is 42.

  • A completed online Raglan Arts Weekend Registration form.Payment (see above) at the time of registration and online
  • Decide whether you’d like to volunteer one morning or one afternoon at the Preview Exhibition (2 hour shift). When you fulfil this volunteer slot, $41 will be refunded to you.
  • A ‘one liner’ for the brochure less than 23 words.
  • A high quality photo of your artwork for the brochure. This must be a close up and high quality for brochure printing. When you zoom in, it should not blur.
  • A high quality photo of yourself – preferably in your studio or working in your medium – for the web site.
  • You can also provide up to 2 additional high quality photos for the web site.
  • Agree to submit a recent piece of your artwork, ready to hang or display, for the 3 week Arts Weekend Preview Exhibition. There is a theme this year: “…And Then We Paused/ Reflections of a Covid World” and the artwork should speak to this in some way.
  • Agree to donate a piece of your art measuring 300mm x 300mm (x 300mm) for inclusion in the Arts Weekend Preview Exhibition. All 300 x 300 pieces will be for sale at $200 inc GST with all proceeds going to the Old School Arts Centre ‘Raglan Arts Weekend’ event. There is no theme for this donated artwork.
  • Agree to ensure your studio or booth at the Old School is open and manned during the publicised times, so visitors do not make a wasted trip to your studio space.
  • Provide a reasonable amount of work for sale during the Open Studio Weekend, including new work.
  • Help market our/your event using your own networks.

Please see the Preview Exhibition FAQ.

  • You will be part of Raglan’s annual premiere arts event, which is now a firm booking in the national arts calendar.
  • A listing in the new Raglan Arts Guide – a year-round resource for all visitors to Raglan – with your address, contact details, art medium and website.
  • A listing on the website with photographs, contact details, art medium, biography and links to your own website or social media pages.
  • Your studio will also be marked on the official trail map, making it easy for visitors to plan their trip.
  • Your artwork will also be promoted via the Preview Exhibition for 3 weeks prior to the event to Raglan visitors and will be marketed extensively online and in main arts / national newspapers.
  • A donation of $41 towards staffing the gallery during the Preview Exhibition. As an alternative, you can volunteer for staffing the gallery for one four hour shift. When you volunteer, the donation of $41 you pay at registration will be refunded.
  • Please note: we are a not-for-profit organisation and all monies raised go straight into running the RAW event

Every year, RAW continues to attract new and emerging art talent which we want to nurture and support as much as our resources allow us. We have senior Raglan artists who are committing time to help in this regard. These artist mentors can assist in 2 main areas:

a) Practical commodities (pricing, presentation, marketing, critique if requested, idea development)

b) The art of ideas (communicating a vision, working to a brief, thinking outside the box)

Simply indicate that you are interested on the registration form, and we can put you in touch with an appropriate artist. It can be a simple one-off question to them or a meeting or a few phone calls, whatever you wish (within reason!).

If this is prior to our brochures going to print we may be able to remove your details from it, if the layout is easily changed. If we are able to do this we can refund your entry fee, less 60% to cover admin and graphic designer costs. If this occurs after the brochure has gone to print we are unable to remove your details or to refund you. Please contact the RAW co-ordinator, Nicky, if there is an unexpected emergency and you are not available to participate as soon as possible to discuss options.

PREVIEW EXHIBITION FAQ’S

  1. Sun 19 th Sept from 2pm – 4pm: Artwork drop off day – weekend
  2. Mon 20 th Sept until Friday 24 th September, 10am to 2pm: Artwork drop off day – week
  3. Fri 24 th Sept: last day for artwork drop off
  4. Mon 27 th Sept to Wed 29 th Sept: curation of the show<
  5. Thurs 30 th Sept 6.30pm to 8pm: Preview Exhibition opening night: for artists, friends and family + members of the Raglan Community Arts Council.
  6. Fri 1 st Oct to Mon 25 th Oct 2021: Preview Exhibition, 10am until 2pm
  7. After RAW, all unsold artworks need to be collected by 5pm on Wed 27 th Oct 2021. You can collect them:
    -a. After RAW weekend on the Monday between 2pm and 3pm
    -b. On Tues 26 th and Wed 27 th between 10am and 5pm

A Preview Exhibition running for 3 weeks prior acts as an excellent marketing medium for the
event as a whole and for each individual artist. It will also act as the hub for the Open Studio
Weekend itself, where visitors can view and purchase the selected pieces and decide whom they
would like to visit.

There are two components to the Preview Exhibition:

  • 1) 300×300
  • 2) Main Exhibition (both artworks supplied will showcase each artist)

The 300 x 300 exhibition is a showcase for artists to have fun and get creative. However, there are certain criteria that need to be met for all donated 300 x 300 artworks:

  • Size: 2 dimensional works are to be 300 x 300 mm (no smaller please); 3 dimensional
    pieces should fit within a 300 mm cube (approximately).
  • Value: This is a donated piece of work, which will have a price tag of $200. It will be
    displayed alongside your larger piece (for which the Old School receives 25% commission if sold). All money raised helps fund the Arts Weekend. Unsold pieces will remain at the Old School until sold.
  • Quality: For $200, your artwork should be of a high standard as the size is small. This piece
    represents your work to potential studio visitors. Please take the time to make an artwork
    you are proud to display.
  • Ready to Display: Work must be ready to hang or display on a plinth. No wet paintings
    please. If your work is not accepted due to poor quality, an extra fee may apply. Some2 artists have taken many hours to produce their pieces. Time is not necessarily a factor in producing a desirable artwork, but due care is expected.
  • Theme: There is no set theme for the 300×300 artworks

No. You can host it in your studio, your house or a friend’s home, or you can hire one of the many spaces around Raglan. Last year, our artists used spaces including the Nau Mai Business Park, the Supper Room, St Peter’s Church Hall and Community House.

You can reserve an area at the Old School Arts Centre where our Preview Exhibition will be held but there could be limitations due to a Food Market which will be held on the Saturday and Sunday. Please contact Nicky to discuss. Please note you are required to have a studio for all three days. This cost is usually $45 (incl. GST) per artist for the whole 3 day period TBC.

Each artist will donate a piece of artwork ready to hang or display on a plinth. All pieces will be for sale at $200 incl. GST. All proceeds from sales of the 300 x 300 exhibition will go to the Raglan Arts Weekend budget for future development of the next Raglan Arts Weekend and Raglan Arts Guide. Any pieces remaining unsold at the end of the Arts Exhibition on 25 th October remain the property of the Raglan Community Arts Council for the Raglan Arts Weekend.

When a 300×300 is sold, you will have the opportunity to replace it with another 300×300. This second 300×300 will not be donated: it will be sold at $200 on your behalf, less commission of 25%. If you would prefer not to replace the 300×300 with another, then this space will be offered to another artist. Bear in mind though that this will mean you will only have one artwork remaining to represent your studio.

This year, we have a theme for our Main Exhibition called ‘…And Then We Paused/Reflections of a Covid World.’ This is to tie into the huge impact that Covid has had on us as individuals, on our countries and on our world. Visitors are also very keen to obtain art which is a reflection of this extraordinary moment in time. A themed exhibition has helped differentiate us in our funding applications as funders like to see opportunities where artists are encouraged to think how they communicate.

The artwork you submit should tie into this theme. It must be a recent piece that has not been exhibited before – and one that is representative of the style and quality of your work. It is away for visitors to decide if they would like to see more at your studio!

When an artwork is sold, you will have the opportunity to replace the artwork with another artwork to be sold. If you would prefer not to replace the artwork with another, then this space will be offered to another artist. Bear in mind though that this will mean you will only have the 300×300 to represent your studio. The replacement artwork needs to be to the theme of ‘… And Then We Paused.’ It is recommended that you produce a back-up piece beforehand. Please note the size restriction below.

The Old School fee is a 25% commission on any sales of artwork in the Main Exhibition at the Preview Exhibition. All artists must be registered OSAC members.

Yes – as long as it is recent and is a good reflection of your work and ties into the theme.

Yes. Your piece must be a maximum height of 900cm and a maximum width of 900cm. We have made this 10cm smaller than last year to accommodate the 5 more artists into our small gallery room.

We need to be able to display two artworks for each artist (300×300 + another artwork no bigger than 90cm x 90cm) and we’d like the artworks to have as much space as possible to ‘breathe’. We ask that you please consider other artists in the development of your pieces. We have more artists than ever before for this Arts Weekend and so unfortunately, we can’t have any exceptions to this. We did this for the first time in 2019 and it worked.

Not unless you feel it is a necessary part of the display. We have a range of plinths for the display of artwork or will contact you if we do not think we have a suitable option.

This should be set at a similar price to what you will be selling similar pieces for at your Open Studio over the Arts Weekend – we are charging a 25% commission. Please do not undercut the price of the exhibition piece with similar work at your studio. If you are a galleried artist, it is advisable not to undercut gallery prices by too much either, unless you have discussed this with your representative gallery.

We have a number of senior artist mentors who have kindly agreed to help other artists on a range of topics. Please mark this on your registration form but if you have already registered, please contact Nicky, the arts weekend co-ordinator, and she can direct you. You don’t have to pay, and you don’t have to commit to any length of time – it can be as simple as a question.

The Old School Arts Centre has security systems and procedures in place. In line with standard gallery practice, you should arrange your own insurance cover for your own artwork if you require it.

In your registration, you need to supply a photo of yourself and a biography. This is also for the Preview Exhibition booklet we compile, which exhibition visitors can read if they want to know more about you.

Drop-off period is Monday – Friday, 10am to 2pm, from Monday 20th September until Friday 24th September. The last day for artwork drop off is Friday 24th September. We will also open for a weekend drop off which will be Sunday 19th September from 2 until 4pm.

Each piece should be ready for display or hanging – so hooks and cord on wall hangings please! When you register, we will send you full details of what to include – namely your name, art medium, artwork title and description and price. Please also ensure it is well packaged, as this will be needed for when it sells.

All artists will be notified of sales of their artwork when they’re sold and paid for. 300x300s will remain on display until the end of the Arts Weekend but if someone is travelling and unable to pick up their purchase at a later time you may be asked to provide a replacement piece.

All unsold Exhibition pieces will need to be collected from the Old School by the 27 th October 2021 at 5pm. You can collect it:
– After RAW weekend on the Monday between 2pm and 3pm
– On Tues 26th and Wed 27th between 10am and 5pm.

All payments for exhibition sales will be made to the Old School Arts Centre. After the 25% commission is deducted the final amount will be paid to the artist by direct credit, as soon as possible.

Yes please! The more artists that volunteer = less admin hours required by the Old School Arts Centre = more $$ for the future continuation of the Raglan Arts Weekend. We need help with making signs, hanging signs up, brochure dropping, packaging mailouts, uploading web content etc. Please contact us to find out how you can help.

You have paid for a volunteer to manage the Preview Exhibition over the 3 week period leading up to the end of RAW 2021. However, if you’d like to save $41 and get this cost back, you will need to volunteer to manage the Preview Exhibition. This will be one 2 hour slot per artist over the period of 1 st October to 25 th October. If you are interested in volunteering, please speak to us.